To proceed from one financial year into another you need to complete an End of Year procedure. 

A year-end reset procedure will perform the following.

• Take a copy of the current year’s data and save this to a separate file
• Delete all the Bank Transactions for all bank accounts in the current year
• Increment the financial year by one.

Before running an End of Year procedure you should ensure the following:

• That you have at least 2 good backups of your current year’s data on floppy disk
• That you have a good back up of last year’s data on floppy disk
• If you use Daily Cash Manager print the Bank Reconciliation as a Cash Manager Report.

Once you have completed these tasks you can begin the End of Year process by choosing the End of Year Reset option from the Maintenance menu on the Cashbook screen.

The system will display the following warning message as a reminder to backup your data prior to proceeding.

If you have completed the backups click the OK button.

EasyBooks maintains two databases called This Year (or Current Year) and Last Year.  The system automatically suggests that when performing an End of Year Reset that it copy the data from This Year’s database into Last Year’s database.

Do not change this option without good reason.

It is advisable to update all accounts at the same time, as all Bank accounts should be operating in the same financial year.
It is important if you only have one account that you choose All Accounts as this performs a slightly different process than selecting the individual bank account.
When you click the OK button the system will perform the End of Year Reset.

If you need to work in the Last Year database, select Operate on Last Year from the Bank Account menu on the main screen:

The system will ask you to confirm your change to operating on Last Years data.
To confirm click the OK button.
The system will then display a message to confirm that you are now working on Last Years data.
You will now be returned to the main screen.  It will look exactly the same except you are now operating on Last Year’s data. 
If you are unsure at any stage as to which year you are operating in you can easily check by clicking the Bank Account menu on the main screen and observing whether there is a tick next to the This Year or Last Year options.